ParsReport / Guide
Job cost tracking for small construction projects
A daily routine that shows whether a job is making money while there is still time to fix it.
Small projects lose money quietly: a few extra trips to the supply house, receipts nobody entered, a change nobody priced. Tracking job costs does not need accounting software on day one; it needs a simple routine kept every day.
Set up the budget by category
| Category | Examples |
|---|---|
| Labor | Your crew hours by day and trade. |
| Materials | Supply house purchases, deliveries, small tools consumed on the job. |
| Subcontractors | Contract amounts, change orders, payments made. |
| Equipment | Rentals, fuel, delivery and pickup fees. |
| Other | Permits, dump fees, portable toilets, inspections. |
The daily routine
- Photograph every receipt the moment you get it.
- Assign it to a job and a category the same day.
- Log crew hours with the daily report.
- Note any extra work so it can be priced as a change order.
Watch three numbers
- Spent vs. budget for each category.
- Percent spent vs. percent complete. If you have spent 70% of the budget and the job is 50% done, you have a problem to fix now, not at closeout.
- Unbilled extra work. Changes done but not yet approved or invoiced.
Common leaks
- Receipts lost or entered twice.
- Materials bought for one job and used on another.
- Extra work done on a verbal request with no record.
- Equipment rentals kept longer than needed.
Do it on your iPhone or iPadParsReport puts plan markups, photos pinned to the sheets, daily reports and job costs in one app, and sends a clean PDF before you leave the site. No account; your reports and photos stay on your device.
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